This Agreement is made on the date stated in the Agreement, between the Organiser and the Exhibitor as specified in the Agreement.
It is agreed as follows:
In this Agreement: ‘Organiser’ means The Global Peace and Unity Foundation of 428-432 Ley Street, Ilford, Essex, IG2 7BS ‘Exhibitor’ means any person, company or organisation contracting with the Organisers to take stand space at the Festival ‘Exhibition’ means the Global Peace and Unity Festival held on the 19th and 20th of October 2024 ‘The Venue’ means the Excel, London at 1 Western Gateway, Royal Victoria Dock, London, E16 1XL ‘Exhibition Stand’ means the space allocated to the Exhibitor by the Organisers ‘Exhibits’ means any items to be exhibited or displayed on the stand ‘Authorities’ means all public, governmental and judicial bodies, authorities and organisations having any right to control or exercise any discretion in relation to the Exhibition ‘Event’ means the Global Peace and Unity Festival 2024 (GPUF)
2.1 These terms and conditions apply to all GPUF services provided by the Organiser under this Agreement and no modification is binding on the Organiser unless in writing and signed by the Organiser.
2.2 These terms and conditions override any other terms or conditions stipulated or referred to by the Exhibitor in correspondence or otherwise.
2.3 This Agreement shall not be assignable.
2.4 This Agreement shall be governed by and construed in accordance with the laws of England and Wales.
2.5 Where there is a conflict between these terms and conditions and the Agreement, this Agreement prevails.
2.6 If more than one person-in-charge is named on the Agreement the liability is held joint and several. This means that each person in charge can be held responsible for all responsibilities under this Agreement.
3.1 The Exhibitor shall pay the Organiser on execution of this Agreement online, a non-refundable deposit of £400 + VAT payable within 7 days of receipt of booking confirmation. Bookings are confirmed on a first-come, first-served basis.
3.2 The balance will be invoiced by 1st July 2024, with payment due within 20 days of the invoice date.
3.3 Bookings received after 1st July 2024 will be confirmed subject to availability. Upon confirmation, a non-refundable deposit of £400 + VAT is payable within 7 days of receipt of booking confirmation.
3.4 The balance of payment must be made for all bookings in September and October 2024 within 7 days of the date of invoice to exhibit at the event.
3.5 Where a reduced timeline to the Event commencement prevents the application of the standard Payment schedule the Organiser reserves the right at its sole discretion to vary the terms accordingly.
3.6 Time is of the essence for the GPUF exhibition space.
3.7 The currency of this Agreement is pounds sterling.
3.8 Bank transfers, cheques and other payments will be drawn on a bank trading in the United Kingdom.
4.1 Cancellation by the Exhibitor is subject to the following:
5.1 The Organiser may by written notice to the Exhibitor cancel the Agreement for any reason. Should the Organiser cancel this Agreement, clause 4. a) to f) will apply.
5.2 The Exhibitor shall have no claims against the Organiser for any loss or damage sustained nor any liability the Exhibitor may have incurred in consequence of such cancellation by the Organiser.
6.1 If the Organiser is unable to perform any its Obligations under this Agreement by reason of any circumstance, cause or event outside its reasonable control including (without limitation to the generality of this Clause):
6.2 Any acts or restraints of the government or public authorities including war, invasion, act or foreign enemies, hostilities including war, invasion act of foreign enemies, hostilities (whether war is declared or not) civil war or Revolution riot, or civil commotion, strikes, lock-outs or other industrial action or Blockage or embargo
6.3 Failure of supplies of power, fuel, transport, equipment or other goods or services or damage to the Premises or storage facilities by explosion, fire corrosion, ionising radiation, radioactive contamination, flood, natural disaster, storm, subsidence, heave, landslip, impact by vehicles and malicious or negligent act or accident
6.4 The Organiser shall be entitled to be relieved of its obligations hereunder to the extent to which performance of its Obligations is prevented, frustrated or suspended. In such circumstances no-performance of the Obligations of the Organiser hereunder shall not entitle the Exhibitor to claim damages or any kind whatsoever whether direct, indirect or consequential.
7.1 The Contractor may build the exhibit stand on Thursday 17th October between 12 pm and 6pm.
7.2 On Friday 18th October access to the stand for Exhibitors will be made available from 2pm for set up.
7.3 Exhibition will open on Saturday 19th October at 10:30 pm to 7pm.
7.4 Exhibitors can derig and remove items on Sunday 20th October from 7.30 pm -11pm. Contractors can Break exhibit stands on Monday 21st October at 8am to 2pm.
7.5 Strictly no children (under 16) will be allowed in the Exhibition during the build-up and breakdown of the stands. Any breach of this could lead to a penalty and or immediate eviction from the premises.
8.1 The Organiser will allocate exhibit space. The Organiser reserves the right to vary the deployment of allocated space in order to satisfy operational, commercial or Health and Safety requirements.
8.2 Exhibitors agree to have their stalls ready by 9:30am on both Saturday 19th and Sunday 20th October 2024
8.3 Exhibits and goods displayed, or services provided, using any equipment will be as agreed in the Agreement.
8.4 The Exhibitor shall not use or install supplementary equipment without prior consent. Any additional electrical equipment can be requested through the Organiser who will make the order directly with the Venue. If the extra electricity cannot be sourced from the Venue there will be no liability on the Organiser.
8.5 The Exhibitor must exhibit goods in a manner which does not, in the opinion of the Organiser, obstruct the light, impede the view along the open spaces or gangways of the Exhibition or cause inconvenience to or affect the display of any other Exhibitor.
8.6 Exhibitors are not permitted to display marketing material or any other material at the event beyond their designated exhibition space. Exhibitors agree not to walk around the event handing out flyers or marketing for their business and note that all activities in association with the promotion of their business must take place only from their exhibition stall.
8.7 The Exhibitor’s display should not extend beyond his allocated space, in the event this does occur the Organiser, reserves the right to seek a penalty fee from the Exhibitor at the rate of £168.00 +vat
8.9 The Exhibitor must conduct business only from the Exhibition Stand and no other part of the Venue.
8.10 Exhibitors are prohibited from handing out leaflets or carrying out charity collections outside of their stall space. Any such items found will be confiscated and destroyed.
8.11 Exhibition shall comply with GPUF Event. The Organiser reserves the right to prohibit any exhibits, sales or equipment on the Exhibition Stand.
8.12 The Exhibitor shall keep the display space properly maintained and clean. Any residue or disposable waste, including cartons, boxes, and packing must not be kept on the stands during the exhibition.
8.13 The Exhibitor shall not be entitled to assign, sublet or grant licenses in respect of the whole or any part of the space allocated.
8.14 The Exhibitor shall not carry out any electrical work including amplification and lighting without prior consent.
8.15 The Exhibitor shall not show films or videos. For any exceptions, the Exhibitor must seek approval.
8.16 The Exhibitor shall not infringe or permit or suffer to be infringed any trademark or copyright belonging to other person or body and shall in any event fully indemnify the Organiser against all damage or claims of infringement of trademark or copyright that may be made against the Organiser in relation to anything done by the Exhibitor together with any costs or loss whatsoever incurred in connection forthwith.
8.17 Each Exhibitor is entitled to five (5) entry passes for their staff for use at the Exhibition.
8.18 Exhibitors are responsible for their behaviour at all times and must ensure that any members of staff or volunteers behave appropriately. Shouting, threatening or unruly behaviour, abusive language, violence, or disrespect in any way to other exhibitors, visitors, security, medical staff, venue staff, event volunteers, organising team, or any other people within the building, will not be deemed acceptable in any circumstances and anyone who is found to be in breach of this may be subject to eviction from the premises at any time with no explanation and no refunds.
9.1 The Exhibitor will ensure that the Venue premises are clean, undamaged and free from rubbish. The Exhibitor agrees to remove their rubbish, leftover stock and other equipment from the Venue at the end of the Event. Failure to do so may incur an extra removal charge after the Event.
9.2 The collection and removal of waste material produced by working demonstrations and any waste that cannot be placed into a refuse sack and is easily lifted is considered unreasonable and will not be included in the Venue general cleaning. This type of waste needs to be removed by the Exhibitors.
9.3 Any removal of unreasonable waste abandoned by Exhibitors will be subject to a surcharge.
9.4 The Organiser may at the expense of the Exhibitor do all that is necessary to comply with this clause.
9.5 The Exhibitor shall restore all rented items and equipment and the premises to their original condition. Any damage incurred to the fittings of the venue may incur an extra dilapidation charge after the event.
9.6 The Exhibitor shall be responsible and shall fully indemnify the Organiser in respect of any damage intentionally or negligently caused by the Exhibitor or its subcontractor or its guests. In the event that damage does occur the Organiser will specify in writing the nature of the damage and the amount requested to rectify the damage caused or to replace or compensate the Organiser’s loss. The Exhibitor shall within 7 days compensate the Organiser for any loss.
10.1 Under no circumstances is the Organiser liable to the Exhibitor for any loss of sales or business incurred by the Exhibitor
10.2 The Exhibitor shall be liable for any loss, damage, personal injury or death arising out of or in connection with the Event, except to the extent that such loss, damage is caused by the negligence of the Organiser or its agents.
10.3 The Exhibitor indemnifies the Organiser against any claim brought against the Organiser in relation to the extent that such claim arises out of the negligence of the Exhibitor or its agents.
10.4 Exhibitors are responsible for their own goods at the Exhibition and no responsibility is accepted by the Organiser for loss, damage or financial loss due to activities on or pertaining from the Exhibitor stall.
10.5 The Organiser accepts no liability or responsibility for deliveries to and collections from the venue which are entirely at the Exhibitors’ own risk.
11.1 Each party shall not disclose to any third party any confidential information disclosed by the other party, including without limitation the existence or contents of this Agreement, confidential business, current/future plans or prices, except as required by law or with the express consent of the other party. This provision shall survive the expiration or termination of this Agreement.
11.2 Subject to clause 11.1, each party may share confidential information of the other party among their own organisations to those individuals with a reasonable need to know it in order to perform under the Agreement. This provision shall survive the expiration or termination of this Agreement.
12.1 Children (under the age of 16) are prohibited from carrying out charity collections.
12.2 The charities should not carry out forceful charity collections
12.3 All individuals who are collecting monies must wear visible passes with their names, charity and identification numbers, throughout the event.
12.4 All collection buckets must be clearly marked with the name of the charity.
12.5 Subject to clause 12.6, collections will be strictly prohibited to the exhibition stall and therefore it will be prohibited for collections to be made in any other part of the exhibition and venue.
12.6 Charity Collections may only be made at stalls that are registered and hold the correct license for collecting in public. Collectors are not permitted to walk around the venue or outside the venue collecting for charities in any circumstances.
13.1 All caterers are required to arrive on Friday 18th October 2024 for setup, with their electrical appliances ready to be tested on either the evening of Friday 18th October or the morning of Saturday 19th October 2024 before the Exhibition opens to the public.
13.2 All Restaurant, Dessert and Café stands must submit following catering documentation and requirements 40 days prior to GPUF, namely by 9th September 2024:
13.3 A fully documented HACCP based risk assessment and procedures covering the specific menu being provided for the Global Peace & Unity Festival. The HACCP must cover the full process of food production from raw ingredients suppliers to service. The HACCP to include the manner in which appropriate records are to be kept of matters such as:
13.4 The Caterer must inform GPUF & ExCeL London of the identity of the Local Authority where its food business is registered.
13.5 The Caterer must provide to GPUF & ExCeL London a copy of their most recent food hygiene inspection report from the Local Authority.
13.6 The Caterer must have achieved a Food Hygiene Rating of 4 or 5 at the time of the last inspection by the Local Authority and provide evidence of this to GPUF & ExCeL London.
13.7 An audit may be carried out at the principle caterer’s normal place of business by ExCeL London’s appointed food hygiene auditor prior to being approved to operate at ExCeL London. If the Caterer fails to achieve an acceptable standard, they will not be permitted on to the ExCeL London site.
13.8 The Caterer will be subject to audit by ExCeL London’s appointed food hygiene auditor each day the Caterer is on site at ExCeL London. If the Caterer fails to achieve an acceptable standard, they will be asked to leave the premises.
13.9 All food and drink exhibitors must be given copies of the eGuide Catering regulations and will be required to provide signed copies of the document as proof of receipt.
13.10 All menus will be pre-approved and an audit of the exhibition will take place prior to open to ensure compliance with the above requirements
The Organiser reserves the right to distribute promotional material about the Exhibition. No responsibility is accepted by the Organiser for any error, omission or type or extent occurring in any promotional material.
14.1 The Organisers reserve the right to exclude or remove any person from the Exhibition area or the venue, whose presence at the absolute discretion of the Organizers are or is likely to be undesirable and the Organisers may exercise such rights even if that person is an agent of the Exhibitor or otherwise connected or associated with the Exhibitor.
14.2 No Exhibitor will be admitted without producing the official exhibitor passes at the entrances. Passes must be worn and be visible at all times whilst at the venue.
The Exhibitor shall ensure that the passes supplied for the use of the Exhibitors are not used by unauthorised persons or otherwise used to admit people into the exhibition who is not working for the Exhibitor on the Exhibitors stand.
15.1 All materials used for decorating or covering stands or displays must be non- flammable material. Exhibitors must comply with all instructions given by the Organizers to avoid the risk of fire or any other risk.
15.2 Each Exhibitor is responsible for the security of their own stand and the exhibits and should ensure that a valid policy of insurance is in place at all material times to cover the usual risks in respect of all loss, damage or injury to goods and persons.
15.3 The aisles and gangways should be kept free from obstruction during the whole time the Exhibition premises are open for the purpose of the Exhibition. Any articles or goods found therein may be removed by the Organisers and the Organisers shall not be responsible for any loss thereof occasioned by such removal.
15.4 Exhibitors must comply with any reasonable instruction given by the Venue, the Organiser or the authorities relating to Health & Safety.
15.5 The Organiser takes any abuse against its staff serious and will therefore take appropriate action, including eviction from the venue or prosecution against an individual or corresponding organisation.
15.6 Exhibitors should ensure that they are familiar with the location of their nearest fire exit and alarm point in the venue.
It is not intended that any of the benefits arising from this agreement shall be relied upon by a third party by reason The Contracts (Right of Third Parties) Act 1999.
This Agreement constitutes the entire Agreement between the Organiser and the Exhibitor and no correspondence or representation written or verbal entered into or which took place before the date of this Agreement shall be of any effect unless specially referred to in this Agreement or provided by subsequent procedures which are contemplated by this Agreement.
Print name : ………………………………………..
Signed by on behalf of the following company : …………………………………………..
Company name: ……………………………..
Date : …………/……………/……2024
This policy sets out how we collect, process and hold your personal data if you visit our website www.gpufestival.com or otherwise provide personal data to us. We are The Global Peace and Unity Foundation of 428-432 Ley Street, Ilford, Essex, IG2 7BS. We are the data controller and processor of your personal data.
This policy affects your legal rights and obligations so please read it carefully in conjunction with the Terms and conditions which also apply to our website at: www.gpufestival.com. If you have any questions, please contact us at info@gpufestival.com
Personal data we collect
We collect, process, store and use personal data when you use our website including to book a ticket to an event including your name, address and email address together with payment information. We may also collect personal data that you give to us about other people if you register them to attend an event. You agree that you have notified any other person whose personal data that you provide to us of this privacy notice and, where necessary, obtained their consent so that we can lawfully process their personal data in accordance with this policy.
All personal data that you provide to us must be true, complete and accurate. If you provide us with inaccurate or false data, and we suspect or identify fraud, we will record this.
You do not need to provide us with any personal data to view our event ticket shop. However, we may still collect the information set under the Data we automatically collect section of this policy, and marketing communications in accordance with the Marketing Communications section of this policy.
When you contact us by email or post, we may keep a record of the correspondence and we may also record any telephone call we have with you.
Data we automatically collect
When you visit our website, we, or third parties on our behalf, automatically collect and store information about your device and your activities. This information could include (a) your computer or other device’s unique ID number; (b) technical information about your device such as type of device, web browser or operating system; (c) your preferences and settings such as time zone and language; and (d) statistical data about your browsing actions and patterns. We collect this information using cookies in accordance with the Cookie section of this policy and we use the information we collect on an anonymous basis to improve our website, our events and the services we provide, and for analytical and research purposes.
We also allow advertisers and advertising networks to collect information about your computer or mobile device, activities, and geographic location to enable them to display targeted ads to you and provide us with anonymous information about our users’ behaviour. Again, this takes place through the use of cookies in accordance with the Cookie section of this policy.
Marketing Communications
If you opt in to receive marketing communications from us you consent to the processing of your data to send you such communications, which may include newsletters, blog posts, surveys and information about new events. We retain a record of your consent.
You can choose to no longer receive marketing communications by contacting us at info@gpufestival.com or clicking unsubscribe from a marketing email. If you do unsubscribe to marketing communications, it may take up to 5 business days for your new preferences to take effect. We shall therefore retain your personal data in our records for marketing purposes until you notify us that you no longer wish to receive marketing emails from us.
When you opt into the Halalbooking giveaway, you are also opting in to receive marketing communications including special holiday discounts from the third-party Halalbooking Ltd. You can choose to no longer receive marketing communications by unsubscribing from any marketing message sent to you
Lawful processing of your personal data
We will use your personal data in order to comply with our contractual obligation to supply to you the tickets to an event that you have booked, including to contact you with any information relating to the event, to deliver the event to you in accordance with any requests you make and that we agree to, and to deal with any questions, comments or complaints you have in relation to the event.
We may also use your personal data for our legitimate interests, including dealing with any customer services you require, enforcing the terms of any other agreement between us, for regulatory and legal purposes (for example anti-money laundering), for audit purposes and to contact you about changes to this policy.
Who do we share your data with?
We may share your personal data with any service providers, sub-contractors and agents that we may appoint to perform functions on our behalf and in accordance with our instructions, including payment providers, event ticketing providers, email communication providers, IT service providers, accountants, auditors and lawyers.
Under certain circumstances we may have to disclose your personal data under applicable laws and/or regulations, for example, as part of anti-money laundering processes or protect a third party’s rights, property, or safety.
We may also share your personal data in connection with, or during negotiations of, any merger, sale of assets, consolidation or restructuring, financing, or acquisition of all or a portion of our business by or into another company.
Where we hold and process your personal data
Some or all of your personal data may be stored or transferred outside of the European Union (the EU) for any reason, including for example, if our email server is located in a country outside the EU or if any of our service providers or their servers are based outside of the EU. We shall only transfer your personal data to organisations that have provided adequate safeguards in respect of your personal data.
Cookies
A cookie is a small text file containing a unique identification number that is transferred (through your browser) from a website to the hard drive of your computer. The cookie identifies your browser but will not let a website know any personal data about you, such as your name and/or address. These files are then used by websites to identify when users revisit that website.
Our website uses cookies so that we can recognise you when you return and personalise your settings and preferences. Most browsers are initially set up to accept cookies. You can change your browser settings either to notify you when you have received a cookie, or to refuse to accept cookies. Please note that our website may not operate efficiently if you refuse to accept cookies.
We also use Google Analytics to monitor how the website is used. Google Analytics collects information anonymously and generates reports detailing information such as the number of visits to the website, where visitors generally came from, how long they stayed on the website, and which pages they visited. Google Analytics places several persistent cookies on your computer’s hard drive. These do not collect any personal data. If you do not agree to this you can disable persistent cookies in your browser. This will prevent Google Analytics from logging your visits.
Security
We shall process your personal data in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures. All information you provide to us is stored on our secure servers. Any payment transactions are encrypted using SSL technology.
Where we have given, or you have chosen a password, you are responsible for keeping this password confidential.
However, you acknowledge that no system can be completely secure. Therefore, although we take these steps to secure your personal data, we do not promise that your personal data will always remain completely secure.
Your rights
You have the right to obtain from us a copy of the personal data that we hold for you, and to require us to correct errors in the personal data if it is inaccurate or incomplete. You also have the right at any time to require that we delete your personal data. To exercise these rights, or any other rights you may have under applicable laws, please contact us at info@gpufestival.com.
Please note, we reserve the right to charge an administrative fee if your request is manifestly unfounded or excessive.
If you have any complaints in relation to this policy or otherwise in relation to our processing of your personal data, you should contact the UK supervisory authority: the Information Commissioner, see www.ico.org.uk.
Our website may contain links to other sites of interest. Once you have used these links to leave our website, you should note that we do not have any control over that other site. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this policy. You should exercise caution and look at the privacy policy applicable to the site in question.
Retention
If you register with us, we shall retain your personal data until you close your account.
If you receive marketing communications from us, we shall retain your personal data until you opt out of receiving such communications.
If you have otherwise booked a ticket with us or contacted us with a question or comment, we shall retain your personal data for as long as we reasonably believe necessary to fulfil our business purposes or to comply with applicable law, audit requirements, regulatory requests or orders from competent courts
General
If any provision of this policy is held by a court of competent jurisdiction to be invalid or unenforceable, then such provision shall be construed, as nearly as possible, to reflect the intentions of the parties and all other provisions shall remain in full force and effect.
This policy shall be governed by and construed in accordance with the law of England and Wales, and you agree to submit to the exclusive jurisdiction of the English Courts.
We may change the terms of this policy from time to time. You are responsible for regularly reviewing this policy so that you are aware of any changes to it. If you continue to use our website after the time, we state the changes will take effect, you will have accepted the changes.
Giveaway (Prize Draw) Terms and Conditions
The giveaway being promoted by us is run and managed by a third party: Halalbooking Ltd, the terms and conditions can be found at: https://en.halalbooking.com/landings/gpu
Last updated: August 2024
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Organiser
Global Peace & Unity Foundation
Media House
428-432 Ley Street
London
IG2 7BS
Opening Times
Saturday 19th October 2024
Exhibition – 10.30 am – 8:00 pm
Conference - 12:30 pm - 6:00 pm
Nasheed Concert: 6.30-10:30 pm
Sunday 20th October 2024
Exhibition – 10.30 am – 7 pm
Conference - 12:30 pm - 6:00 pm
Nasheed Concert: 6.30-10:30 pm
Location
Excel.
Royal Victoria Dock, 1 Western Gateway, London E16 1XL
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